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DEADLINE
Abstracts:October 4, 2010
 Abstract Instructions
Overall process
All those presenting papers and posters must submit an
abstract. The first step is to register. Upon registering,
you will be emailed a web page address (URL) for submitting
your abstract.
Write your abstract in any word processor. You will be
cutting and pasting the abstract and other information, like
author names, into several web forms. Because you will be
pasting into these forms, do not bother using your word
processor for special formatting. Your form submission will
be re-formatted automatically anyway.
Text length
Extended abstracts are encouraged. Abstracts should be
no longer than 10,000 characters
including spaces (submit less text if you have many
large figures). You have an additional 1500 characters
including spaces for optional references, and additional
caption text for one to three optional figures. Complex
mathematical equations should be submitted as a figure.
References are encouraged, but optional
Please don't forget that you can cite specific studies in
your main text and include full references at the end of
your abstract. There is a limit of 1500 characters,
including spaces.
Figures are encouraged, but optional
We particularly encourage participants to
include one to three figures
to illustrate their abstract. Figures might include
data plots, data tables, maps, equations, or photographs
(ie. fieldwork, labwork). All
figures must be submitted in gif, jpg, or tiff image format
(use .gif, .jpg, .tiff file endings). Also acceptable: .doc,
.docx, .ppt, etc.. If you have problems outputting to
one of these formats, you may want to enlarge your figure
and then capture your screen. When possible, figures should
be at high resolution with the longest dimension at least
1000 pixels long (so printed version looks good). Figures
might be reduced significantly on the printed page so please
do not use very small font sizes.
Your checklist
The six pieces of information for you to assemble:
- Talk or Poster?. Decide which type of
presentation you are requesting (there are limited slots
for talks and we may ask a few folks to switch to
posters).
- Author names should include full
first names, last names, institutions, and emails
(maximum of 8, if more than 8, please list the 8th as et
al.)
- Title should be less than
300 characters including spaces.
- Main Text should be less than
10,000 characters, including spaces. Paragraphs should
be separated with a blank line (two carriage returns).
Do not indent your paragraphs.
- References should be separated
with a blank line (two carriage returns). Format as
below:
Kirk, J. T., 1999, Partial thermal correction of the
high-latitude stratosphere of Earth: Journal of
Interplanetary Change, v. 364, p. 10254-10271.
Vader, D., 1996, Successful "global warming" of Earth's
atmosphere through remote neutrino bombardment: Empire
Research, v. 666, p. 87-99.
- Figures should have file
endings of .gif, .jpg, or .png; Maximum file size is
4Mb. You can submit up to three files.
Update existing abstract
If you have already submitted an abstract and want to change
something, visit the same web page address (URL) emailed to
you upon registration. Only those changes made before the
deadline will make it into the program.
How to submit?
Register first either online at . Upon registering, you will
be emailed a web page address (URL) for submitting your
abstract. Yes, we know this isn't convenient, but it is
important to help keep spammers and hackers at bay. Thanks
for your patience.
What to submit?
Most attendees will be submitting original research. But
submitting a poster or talk that you have already presented
at another conference is fine, as long as it does not
violate any agreement you made with the other conference.
Making a presentation of a collaborative study for which you
are not first author is fine too, as long as you made a
substantial contribution and are familiar with all aspects
of the study.
Your abstract will be published in our Program &
Abstracts volume, on our website and on a CD to all
attendees.
Talks vs Posters
Limited talk slots
Due to time constraints, there are limited slots available
for talks. Slots will be allocated soon after the abstract
submission deadline. Thus, a few Conference attendees may be
asked to change their talk to to a poster presentation. The
poster session is often the best part of the meeting; so
please don't consider this as a second-class option.
Most will poster presentations will also have a short
Talk
Instructions
Talk duration for Oral and Poster Presenation
Presenters who will have a talk and poster presentation
should be less than 12 minutes
long. You'll have 3 minutes for questions and
transition to the next speaker. The talks are scheduled
every 15 minutes.
Invited Presenters
Invited presenters
will be 50 minutes
in length, including 10 minutes of Q&A.
PowerPoint files
We will accept presentation files PowerPoint (PC). You must
transfer your presentation file onto one of our computers.
If possible, please send your presentation in advance so
that it can be loaded on the computers since time slots are
short. The most reliable method for transferring your file
is a USB Flash Drive or CD. For your presentation, use
common system fonts or embed your fonts.
Sorry, no laptops for talks
You will not be able to use your laptop for your talk. Our
past experience is that technical problems can happen and
disrupt the meeting schedule. See the above paragraph on
transferring files.
Provided equipment
All rooms are equipped with computers with MS Office,
projectors, presentation clickers and DVD players.
Poster Instructions
Poster Size
Posters should be no larger than
4 feet (1.2 m) wide by 3.5
feet (1.0 m) tall. Many folks limit their poster to
1m x 1m to maximize readability when standing.
You
will be given a poster location when you check-in.
Mounting materials will be available. We would like posters to stay
up as long as possible during the conference. Thanks.
 Questions?
Unsure about something? Please email
sherry@biaoregon.org
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